Purchasing Policies and Guidlines

There are many ways to buy goods and services through the UCSD Campus.  Below outlines several ways Sociology Faculty, Students, and Staff may aquire goods and/or services without paying out of pocket. 

Office Supplies

General Office Supplies

The Sociology department keeps a store of basic office supplies in Social Sciences Building Room (SSB) 401 Mail Room. These supplies are meant to support the basic instructional and office needs of Sociology faculty and staff and can be accessed during regular business hours (weekdays 8:30 am - 4:00 pm). Typical supplies kept include the following:

  • Writing instruments - pens, pencils, markers, etc.
  • White board marking pens, erasers and cleaner
  • Writing pads, note pads and post-its
  • Manila file folders, hanging filer folders, etc.
  • Paper clips, binder clips and staples
  • Transparencies and labels
  • Scotch tape, liquid paper, erasers and other miscellaneous items

Items not usually kept in inventory can be ordered from the UCSD Marketplace - typical delivery time for most items is one to two days. An order can be placed with Assistant Student Affairs Officer Teresa Eckert in Social Sciences Building Room 401; she can tell you if the item is in stock and expected delivery date. Depending upon the item requested, she may ask you for an index to charge for the supply.

A small amount of printer and fax supplies are also kept in SSB Room 401 and the Sociology Mail Room. These items should not be taken by faculty or staff for usage outside the mailroom - they are intended only for the printers, fax or copier located in that room. If you require one or more reams of paper for your office or lab, a request should be sent to Teresa Eckert. Depending upon its intended usage, the paper may be recharged to an index or purchased directly from an index.

Grant/Research Specific Supplies

If you need specific supplies related to research on your grant or thesis such as transcription services, project-specific printing supplies, books, gift cards for human subjects, software, etc., please reach out to Fiscal Assistant Susan Taniguchi. Depending on what is needed, she can setup the appropriate purchasing mechanism either through UCSD's Marketplace via Purchase Order, her Express Credit Card, MyPayments, etc.

Foreign Vendors

If you need to make a purchase to a foreign vendor, please provide notice as soon as possible due to the administrative complexity with setting up foreign vendors with UCSD.  Please allow upto 30 days for processing a foreign vendor purchase. We will expedite this process as quickly wherever possible.

Human Subjects

Cash or Gift Cards for Human Subject Payments is obtained through Susan Taniguchi. She will setup the request in MyPayments.  Please allow upto two weeks from date of placement of Purchase Order to receipt of Cash or Gift Card. 

Transcription Services

Faculty / Students

When requesting services for Transcription, please be sure to have the following information ready to Jillian Tracy at socpayments@ucsd.edu. Please include the following in your email:

  • Detailed description/business purpose of request.
  • How often will the service be performed?  One time only?  Weekly?  Bi-weekly?  Monthly?  Bi-monthly?  Quarterly?
  • Estimated Start and end dates of service.
  • Dollar amount to be liened.
  • Name of vendor, point of contact, and email of where to send Purchase Order information - quote, website or email from vendor/contractor.
  • hourly rate - quote, website or email from vendor/contractor.
  • Index - Please provide source of funding.
    • Students: Please ensure you have written approved for the expense from your advisor if paying with your department research and travel fund.

If they are a new vendor/contractor, please allow for up to two weeks for setting up in the Marketplace system.


For faster invoicing, please setup electronic invoicing with UCSD by emailing disbursements@ucsd.edu

Need to be Reimbursed?

Jillian Tracy

Email: jrtracy@ucsd.edu

Phone: 858-534-4627

Funding Source Questions?

Kristen Walker

Email: kristenwalker@ucsd.edu

Phone: 858-822-1673