Graduate Student Resources

This page provides a variety of information catered to Sociology Graduate Students on campus and departmental policies, procedures, and resources.

Advising

Walk-in Advising Hours

12:00pm-3:00pm. Hours are subject to change. To verify the advisor is in the office, call 858-534-4626.

Interim Graduate Coordinator: Teresa Eckert

Phone: 858-534-4626
Fax: 858-534-4753
Room: SSB 401
Email: socphd@ucsd.edu

The graduate coordinator assists graduate students in all areas during their time in the PhD program. As a member of the staff, she is available to graduate students from the time of application through the defense, assisting graduate students in application procedures, enrollment processing, academic questions concerning required coursework, grading situations, qualifying examination, final defense, and more. She advises graduate students on employment campus opportunities and processes employment paperwork. She is responsible for the maintenance of all department graduate files and works with various department and university committees for the benefit of the graduate students.

The Graduate Coordinator is available for consultation on the following:

  • Degree Completion
  • Course Petitioning Procedures
  • Second Masters Degree
  • Time of Doctorate Policy
  • Implementation of Policy Procedures on Doctoral Time Limits
  • Appointment of Doctoral Committee
  • Doctoral Committee Membership Policy
  • Reconstituted Doctoral Committee
  • Doctoral Degree Qualifying Examination
  • Advancement Dates
  • Non-Resident Tuition for Students in Doctoral Candidacy
  • In-Candidacy Fee Grant
  • Dissertation Defense
  • Doctoral Degree Final Exam and Dissertation Filing
  • Commencement
  • Changes to Policies Regarding Dissertation and Thesis Submission (Embargo Extention)


DGS Amy Binder

Director of Graduate Studies: Professor Amy Binder

Email: abinder@ucsd.edu

The Director of Graduate Studies is the faculty member who consults with graduate students on program requirements, academic progress, TA training and job placement, placement assistance, TA supervision, program advising, and curriculum planning.

UCSD Graduate Division

Graduate Division website
Graduate Division Degree Information Procedures and Completion

Employment

Teaching

Teaching Assistantships

Teaching Assistantships (TAs) are the Department of Sociology's primary means of supporting graduate students. Graduate students are typically appointed as teaching assistants for courses with discussion sections.

Eligibility

For academic year employment at 25-50% time, a student must be registered full-time (12 units or more). A student enrolled in less than 12 units, with departmental approval, is eligible for a maximum of 25% time employment.

A graduate student must be in good academic standing:

  • Meet departmental standards including a satisfactory annual spring academic progress evaluation.
  • Maintain a GPA of 3.0 in upper-division and graduate course work.
  • Must not have more than a total of eight units of F and/or U grades overall.

A graduate student must be within the departmental time limits:

  • PhD degree aim: no one may be employed as a teaching assistant and/or associate (teaching a course) for more than 18 quarters (unless an exception is granted by the Dean).
  • MA degree aim: eligible for up to 7 quarters of employment or other University funding.

Any employment outside of the student's academic (home) department must have prior approval from the home department.

Selection Process

Students will be asked in the winter/spring quarter of each year to submit requests for assistantships to the Graduate Coordinator. TAs are then selected, each spring, for the following year's courses by the department's Graduate Program Committee, based largely on overall student performance (via review of annual student evaluations) in the graduate program and on teaching ability. The Committee also assigns students to TA positions allocated to the department from other programs or departments. Unfortunately, resource limits and the selection process mean that not all student requests for TAships can be met.

Compensation

For the most current rates, please see Graduate Student Academic Title Pay Rates. TAs that work at least 25% time (i.e. 110 hours per quarter) are entitled to receive a fee remission (TAHI/TAFE) for all but the following: University Center, Recreation Facility, GSA, and Student Transportation fees (currently totaling $263.59, AY 2016-2017), per quarter.


Additional Information

Department of Sociology TA Guidelines

Job Descriptions - Senior TA and Writing Specialist TA

UC San Diego Policy on Training, Supervision, and Evaluation of Teaching Assistants

Readerships

About Readerships

Readers are paid $15.32 per hour (2016-2017). For the most current rates, please see Graduate Student Academic Title Pay Rates.

Readers are expected to attend lecture and grade midterm/finals (and papers if applicable).

Readers that work at least 25% time (i.e., 110 hours per quarter) are entitled to receive a fee remission (i.e. TAHI/TAFE) for all but the following: University Center, Recreation Facility, GSA, and Student Transportation fees (currently totaling $263.59, AY 2016-2017), per quarter.

Fee Payment Information for Readers and Tutors

Graduate students who are appointed as Readers or Tutors (or a combination of student academic titles) at least 25% percent time for the quarter are eligible to receive partial fee remission that covers the graduate student health insurance (GSHIP), the Registration Fee, and the Educational Fee. These fee payments are deposited into the student's account at the end of the quarter. The student is responsible for paying his/her own fees at the beginning of the quarter, and the GSHIP and partial fee remission are issued as a refund* at the end of the quarter after timesheets are submitted by the department to OGSR as proof of eligibility (110 hours worked).

*Note: The refund applies only to those students who paid their own fees. If another fund source paid the fees (for example, financial aid or the student's department) the money is refunded to the fund source, not to the student. If you are receiving financial aid, you should contact the Financial Aid office to determine how the fee payments affect your financial aid.

Fees are different for students from the Global Policy School and those enrolled in professional programs. Please refer to the website of the appropriate program.

Financial Support

Departmental Graduate Student Funds

  • Graduate students in sociology will receive individual accounts of $2,000 for research and travel.
    • After successful completion of the first year in the doctoral program, a graduate student's individual Research and Travel account will be funded with an initial allocation of $1,000. A second allocation of $1,000 will be allocated upon advancing to candidacy. More information is in the "Research and Travel Funds" section.

Research and Travel Funds

$2,000 will be allocated to graduate students for research and travel expenses.


Eligibility

After successful completion of the first year in the doctoral program, a graduate student's individual Research and Travel account will be funded with an initial allocation of $1,000. An additional $1,000 will be allocated upon advancing to candidacy.

Graduate students must be

  • Enrolled full-time, actively engaged in research, or approved leave of absence with the intent to register in the following quarter.
  • Within campus support time limits.
  • In good academic standing.

How to Use the Funds

Funds from your individual Research and Travel account can be used for:

  • materials or supplies for research (including access fees)
  • photocopying of research materials
  • transcription services
  • purchase of minor equipment other than computers
  • transportation for field, library, or museum study
  • transportation to present papers at scholarly meetings
  • lodging, hotel for conferences and scholarly meetings, limited to $75/night.

Research and Travel funds may not be used for:

  • computers (laptop, desktop, tablet)
  • costs associated with preparation of the final copy of the dissertation or thesis (including typing, copying, microfilming, photography or related costs)
  • subsistence (meals, incidentals) while traveling to present a paper at a meeting
  • transportation to other UC campuses (for travel to other UC campuses, funded by the Academic Senate Committee on Research, fill out the graduate student Intercampus Travel Application Form)

These funds are restricted to travel for registered graduate students for research purposes only. They are not to be used to attend seminars, conferences, or university-wide UC meetings. Reimbursement will not be approved unless the name of the faculty consulted and title of the research component/project is recorded on the travel reimbursement form.


How to Access Funds

Graduate students will be set up with an individual Research and Travel index number and will be able to view balances and expenses online. Index numbers will be created on July 1, after successfully completing first-year in the doctoral program. Graduate students will be able to access this account and check fund balances through MyFunds.

MyFunds is a reporting tool for (PIs) and fund managers that lets you get financial information about any contract, grant, gift, or general fund assigned to you.

To begin accessing MyFunds:

  • A Research and Travel account has to be set-up for you by the department (upon completion of your first year in the program).
  • Register for Single Sign On (SSO) and create a password. This requires an official UCSD e-mail address, a UC San Diego employee ID, the last 4 digits of your Social Security number, and your birthdate.
  • Once you have SSO and password, access MyFunds here at https://myfunds.ucsd.edu and log in.
  • Your fund report and balances will be displayed. If you have multiple indexes, you will be able to select which one to view using a drop-down menu.

How to Be Reimbursed

Determine the type of use: research or travel.

If your expense falls under research

  • Obtain written or email approval for the research expense from your advisor. This can be done in advance or retroactively. Forward the approval to Susan Taniguchi.
  • Submit receipts showing proof of purchase to Susan. Original receipts or electronic submissions are acceptable.

If your expense falls under travel

  • Prior to taking the trip, complete the UCSD Student Certification for Business-Related Travel form. Be sure to check the first box "Directly supports the faculty/PI project or research program" or the second box "Presenting at a conference." If second box is checked, attach a copy of the program listing your name and UCSD. Obtain your faculty advisor's signature.
  • Submit receipts showing proof of purchase to Susan Taniguchi. Original receipts or electronic submissions are acceptable.

Prior to submitting any reimbursement request, please note what is and what is not reimbursable by referring to the "How to Use the Funds" section.

Grant Funding Opportunities

Ready to Apply?

  • For a Fellowship/Traineeship:

  • For a Grant (Faculty is the Principal Investigator and you as the co-PI):

Where can I find more funding opportunities?

  • Visit UCSD's Graduate Division Blog

Grant Search Engines

UC Opportunities

External Grant Agencies 

NSF Fellowship

Graduate Division serves as the administering unit for NSF GRFP fellowships for fellows who attend UC San Diego.

Primary Coordinating Official (Principal Investigator): Dean Kim Barrett

Coordinating Official: gfcoordinator@ucsd.edu
Graduate Fellowship Coordinator
9500 Gilman Drive, MC: 0003
La Jolla, CA. 92093-0003 

Additional NSF Info

Proposals Login: FastLane

  • For the NSF application, you are the Co-PI and your faculty advisor is the PI (Prinicpal Investigator).
  • You (Co-PI) and your advisor (PI) will need to meet with the Department of Sociology's Fund Manager to initiate the process. Be sure to budget a year of funds beginning approximately 6 months after the submission date.

For additional guidance on the Grant Proposal Process: Sociology's Contract and Grants page.

New Student Welcome Packet

Welcome to UC San Diego and the Department of Sociology! We have put together a Welcome Packet to help with your acclimation to our campus and program. We invite you to read through the Welcome Packet and UC San Diego Graduate Division Orientation Schedule. Please feel free to contact the Graduate Coordinator with any questions. We look forward to getting to know you and helping you succeed in your graduate studies.

new students

Research

Social Assets (google drive)

Google Drive for Social Assets

Social Assets is a password-protected website that contains examples of our students’ successful NSF and other fellowship applications, materials for planning for the job market, information on which sociological fields our students are expert in, teaching resources for faculty and grad students and more.

To access the website, you must have a google drive account using your UCSD credentials

  • Log in with your full UCSD email address (include @ucsd.edu) and AD password
  • If you have logged into Google Drive using a gmail account, log out of Gmail and then log in with UCSD
  • Go to "shared with me"

If you have trouble accessing the site, please contact Ezra (ezra@ucsd.edu).

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