Onboarding & New Hire Resources

Welcome to UC San Diego’s Department of Sociology! The Sociology Department is pleased to provide the following information to our faculty, lecturers, students, and staff to help navigate onboarding and hiring process for new and returning employees.

UCSD E-Mail & Active Directory

A UCSD/Active Directory account will be set-up for all employees and visiting scholars. Your departmental DSA will arrange for your email account to be set-up upon your arrival. All University communication will be done via your @ucsd.edu email account. Please be mindful of space limits on your account and heed messages that your mailbox is full by emptying out unnecessary emails.


Active Directory accounts at UC San Diego are set-up for all employees by the department and required to access the following systems:

  • Computer profiles


Password Change

Information about how to change your password.


Access to Business Systems (MyTime, eGrades, etc.)

All users must sign in using UC San Diego’s business systems via Single Sign-On (SSO) and Two Step Registration. Upon hiring and setting up of your UCSD email, please self-register at the link below. If you are unsure whether you have SSO access, you can self-register online. You'll need to provide:
  • Your UCSD e-mail address
  • Your employee ID number (found on your paystub or UCSD ID card)
  • The last 4 digits of your SSN
  • Your birthdate

Single Sign On

To get access: SSO Self-Registration
Instructions to reset your password.

If your account is locked, please contact your department's DSA Kristen Walker at kristen@ucsd.edu.

Two-Step Registration

Two-step login is now in effect for VPN connections and single sign-on sessions for faculty, staff and UC San Diego Health team members.
If you have any difficulty registering for two-step, please contact Social Sciences Computing Facility at sscfhelp@ucsd.edu.

Mandatory Training

All university employees are required to complete various Compliance and Required Training based on their role within the univerisity with your Single Sign-On (SSO) account. You can click the links below to go directly to the UC Learning eCourse or you may use the search featire to find them.

Mandatory eCourses

Direct Deposit/Pay Date

Direct Deposit

 Payroll pays faculty/staff/ASE employee salaries.

To enroll in Payroll Direct Deposit, you may enroll online via At Your Service Online or submit a paper check along with this completed Wage Disposition Form [PDF] to your Sociology Human Resources Representative.

  • Important: Enrolling in Direct Deposit via AYSO may take up to 15 days to process. If you choose to submit a paper check/form to the department, the process time is within 2-3 business days.


Payment by Paper Check

  • If you choose to be paid by paper check, you'll receive a check and paystub (PDF) from a departmental administrator on payday.
  • See the guide to reading your paycheck stub (PDF) for more information.


Pay Dates

Faculty/Lecturers/Exempt/Graduate Students (ASE titles):

Payment is scheduled for the first working day following the close of the pay period (for example: July earnings will be paid on August 1). If a non-working day occurs between the end of the pay period and the first working day of the next pay period, payment is made on the last working day of the pay period, except that December earnings are always paid on Jan. 1. Only 12 monthly pay dates may occur within a calendar year. Annual earnings for tax purposes run from December - November. The current payroll calendar may be found here

Pay versus Service

Staff/Non-Exempt/Undergraduate Student Employees:

Non-exempt staff and undergraduate student employees are paid biweekly. The current payroll calendar may be found here for the current paydates. Payday is the second Wednesday following the close of the pay period. If the second Wednesday is a holiday, then the payday is the first working day prior to that holiday, except for the New Year's holiday for which the pay date will always be Jan. 1.  A minimum of 26 and a maximum of 27 biweekly pay dates may occur within a calendar year.


Earnings Statement 

You may check your paystub at any time via At Your Service Online (AYSO).

It is advised that you also register for AYSO using a personal email so that you may still access your  if you are separated from the University.

  1. Instructions on how to access
  2. How to read Statement of Earnings