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Instructional Resources for Faculty and Instructors

Find the information you need to plan and teach your courses. If there is an unaddressed procedure, please do not hesitate to let us know so we may update this page.

Information regarding course creation or scheduling can be found on our Instructional Courses and Scheduling page.

This page is for faculty and instructors. Current/ prospective Undergraduate students please visit our Undergraduate Program website.

For information on gaining access UCSD business systems, please visit our website here.

Textbooks

Submit your course materials to the UC San Diego Bookstore ideally by the end of Week 3 of the previous quarter. The Textbook Department will accept all late submissions, but please note that they may be subject to publisher out-of-stock conditions and other factors that may cause delays.

If you are interested in desk or review copy, please contact the publisher directly.

Course Book Loans - TAs/Readers

TAs and Readers are asked to contact the Instructional Assistant to receive the text books for the courses they are employed. A voucher will be provided to redeem the textbook from the bookstore once the book is listed with them.These books are strictly on loan and students will be asked to return the books at the end of the quarter.

Library Course Reserves

Course-related materials can be made available for students through the UCSD Libraries. Place items "on reserve" for a class such as: textbooks, journal articles, videos, book chapters, practice exams etc.

Syllabi

  • All course syllabi should be emailed to the Instructional Assistant for inclusion in the Department's Curriculum files. (If updates occur please send updates syllabi)
  • It is strongly recommended to include policies regarding: grading, examinations, make-ups, assignment due dates, and academic integrity.
  • Instructors are encouraged to prepare their syllabus in advance in order to use either the Sociology department's Xerox Printer (a Print Card is available during business hours at the front desk to access the printer for Undergraduate Instructional Support Printing only (Syllabi, hand outs, Exam Prompts, Finals, etc.); or Imprints' online ordering system: PrintConnection.
  • If you plan on integrating Turnitin with your course it is required to disclose that the services will be used with the following statement (From Academic Integrity at UCSD):

    "Students agree that by taking this course all required papers will be subject to submission for textual similarity review to Turnitin.com for the detection of plagiarism. All submitted papers will be included as source documents in the Turnitin.com reference database solely for the purpose of detecting plagiarism of such papers. Use of the Turnitin.com service is subject to the terms of use agreement posted on the Turnitin.com site."

Technology

Educational Technology Services

Educational Technology Services (ETS), formerly ACMS, provides tools, services and facilities to help manage and/or enhance your courses using technology. The following 

Social Science Computing Facility (SSCF)

The Social Science Computing Facility (SSCF) is consolidated group that offers a shared computing infrastructure and standard policies to all departments and programs within the Division of Social Sciences. They provide on-site hardware and software assistance to all the end users in the division. Their duties are focused on maintaining laptops and desktop workstations for staff and faculty in the department. Request for support can be sent to: sscfhelp@ucsd.edu

Student Support- OSD Accommodations & Enrollments

Students with Disabilities & Office of Students for Disabilities (OSD) Accommodations

Students with disabilities may request a variety of accommodations that the University is required by law to provide. Students who wish to request an accommodation must provide the instructor with official documentation, signed by the Office for Students with Disabilities (OSD), describing the required accommodation. The most frequent request is for additional time on exams and/or a quiet location to take an exam. Visit this page to learn more about OSD.

The department bides by Academic Senate Policy regarding Academic Accommodations for Students with Disabilities. Please review the responsibilities of Faculty Members/ Instructors regarding OSD accommodation if you have a registered OSD student in your course. 

For OSD accommodations with Sociology courses, students will work with instructors on any items listed under “classroom accommodations.” The Sociology OSD Liaison will work with the student for items listed under “exam accommodations.” It is the responsibility of the student to register promptly with OSD and Sociology OSD Liaison every quarter.

OSD Exams are administered and proctored by our OSD Liaison Shavonne Holton. For more information about departmental OSD accommodations processes for undergraduate students, please visit our Sociology Undergraduate OSD Resource Page for further information and processes. If you have further questions or concerns, please contact our Undergraduate Coordinator and OSD Liaison for further assistance.

If a student is requesting accommodations who have not yet met with OSD, please direct them to our Sociology Undergraduate Advising team in the Virtual Advising Center (VAC). 

Class Enrollment

Class enrollment limits are set during the scheduling of courses. Please contact the undergraduate coordinator if you would like to change your enrollment for an upcoming quarter. Approvals will be necessary if requesting for certain restrictions to enrollments.

Student Enrollment

During the academic year and summer session, instructors should be aware of the following non-UC San Diego students 

  • Concurrent Enrollment- refers to non-UC San Diego students enrolled in UC San Diego courses through University Extension. Extension students do not appear on UC San Diego rosters, but instructors will receive a separate roster in the mail from Extension. However, Extension students are listed on eGrades. Students may approach instructors with a Concurrent Enrollment Form. Instructors may sign the form, but students should be directed to the Sociology main office for the department stamp. Departmental stamps are only granted if there are available seats in a course after week 2 of a quarter (continuing/ currently matriculated students have priority for enrollment). Departmental stamps are contingent on seat availability and are not guaranteed. 
  • Cross Enrollment- refers to California Community College or California State University undergraduate students enrolled in UC San Diego courses. Students will approach instructors with an Application for Cross Enrollment. Instructors are to sign the form, and direct the student to the Sociology main office for the department stamp.
  • Summer Enrollment- Summer session allows a variety of non-UC San Diego students to take courses over the summer. Non-UC San Diego students do not require instructor signature to enroll, however they may not have the necessary prerequisites to enroll and may contact instructors for reauthorization. Please direct these students to our online Preauthorization System.

Class Lists & Rosters

Class Lists for Faculty and Lecturers

Class list can be viewed and downloaded from Blink by clicking on Instruction Tools tab, then click the Class lists link. You have the option to:

  • View class list or wait list 
  • Download class list or wait list (excel file)
  • Email class list or wait list (no attachments allowed)
  • View class photos (from campus ID)
  • Print class roster (pdf)

Steps to download a Class List

  1. On Blink, go to the Instruction Tools tab located on the top navigation bar or in the Toolbox.
  2. Select Class Lists.
  3. You will be prompted to log-in through Single Sign-On.
  4. Input your course number.  
  5. Under Options select "Download" for Class List. Please note there is a column for class list and another one for wait list. Make sure you select the correct option.
  6. The next screen will have several downloadable options. Use the default selection which is "Standard".
  7. Under "File type" select either PC-File or Mac_File. Submit Download.
  8. The class list will be downloaded as a rich-text file. Copy and paste all the information in to an EXCEL spreadsheet. If your setting are different the document might automatically download as an EXCEL spreadsheet.

You can also sort the information to better fit your needs, or delete columns and information that you don't need.

Steps to print a Class List

You also have the option of ONLY printing out your class list. Follow steps 1-4 from above. Then under Options select "Print Class Roster" for Class List and then click on the "Select Section" button right below. Please note there is a column for class list and another one for wait list. Make sure you select the correct option. On the next page there will be a link to print your class list. The list will be downloaded to your computer as a pdf document. You will need Adobe Acrobat Reader to view this information.

Unable to Access Class Lists?

Faculty and Lecturers who are not able to access their class lists using the links above should contact Undergraduate Coordinator Jillian Tracy for assistance.

Class Lists for Graduate students

Graduate students, please note that only Faculty and Lecturers can access course class lists and rosters. Graduate Student TA's or Associate-Ins must request rosters from Instructional Assistant Shavonne Holton. Please allow 2-3 business days to process a roster request.

Office Hours and Undergraduate Student Advising

Office Hours

Faculty and Lecturers should establish office hours by the end of the first week of classes, and should clearly communicate this information to students.  We recommend keeping in mind the typically scheduled class times when creating office hours for all members of the teaching team.  We recommend having sets of office hours at different times or straddling the standard teaching times, so students are not precluded from attending office hours by virtue of their remaining class schedule.  

Faculty relieved of teaching duties in a given quarter are still required to hold office hours by appointment. Faculty on sabbatical leave (except sabbatical in residence) or on leave of absence need not schedule regular office hours.  

Visiting Lecturer Office Assignments

Lecturers will be assigned a office for use in the Quarter they teach. The Student Affairs Manager will furnish you with your office assignment. Coordinate your office hours with the other lecturers sharing the office.

Undergraduate Student Advising

The Sociology Academic Advising staff are available to provide advice and answers to questions about the Undergraduate Program in Sociology during walk-in advising, advising by appointment, and via the Virtual Advising Center (VAC). 

Sociology Undergraduate Advisors: Jillian Tracy & Shavonne Holton

Please direct undergraduate students to get in contact with an advisor through the means of advising described above, our Advising Page provides Advising availabilities for the quarter. Online questions should be directed to advisors in the Virtual Advising Center (VAC).

Examinations

Religious Accommodations

It is the policy of the University to make reasonable efforts to accommodate students having bona fide religious conflicts with scheduled examinations by providing alternative times or methods to take such examinations. 

Disclosure of Student Information

  • Student information is highly confidential.
  • Students have the right to restrict any or all of their information. 
  • You may not publicly post grades using any personal identifier that could be recognized by third parties. Public locations include websites.
  • Instructors must provide secure procedures for returning graded examinations. The Department of Sociology provides Final Exam Bins for this use. Please see Assignment Drop Box and Final Exam Bins notes below for details.

Other Make-up Exams

Supervising exams is the instructor’s responsibility (or the TA’s, as applicable). Sociology Staff proctor OSD exams only. Make Up Exams are at the discretion of the Instructor of the course. It is recommended to follow University Policy regarding Exams Processes.

The department will make space available for make-up exams when possible. Please contact our Instructional Assistant in advance to confirm availabilities. Make Up exam Reservation requests must be made in writing to our Instructional Assistant.

You may reserve SSB 477 (3 desks), SSB 414 (12-15 seats), or SSB 101 (35- 40 seats) for Make up exam use. Key check outs will be required for SSB 477 and 414. OSD students have priority for use when scheduling accommodation exams. SSB 414 and SSB 101 are used for classroom space during the quarter and will have limited availability, these spaces may be reserved if no class/meetings are scheduled.

Assignment Drop Box

Located above the Final Exam Bins, the Department of Sociology offers a secure drop box for students to submit their assignments. There are two available Drop Boxes (each box has two slots for submission) that can accommodate most courses. If you are going to use the drop box, please notify the main office of the assignment due date so we may field inquiries and pick up assignments.

Students are asked to include their instructor name, time stamp, and Buckley waiver (optional) prior to inserting their assignment in the drop box. The Buckley Waiver acknowledges that a student consents to allow their exams/ papers to be returned to them in a public access final exam cabinet that may result in the disclosure of personally identifiable information.

Final Exams for Pick Up and Final Exam Bins

Located by the Activity Lounge (SSB 460), Final Exam Bins are available for instructor use. At the end of the quarter instructors may choose to retain Finals Exams themselves to be made available for a following quarter, or to drop them off for student pick up through the Sociology Main Office & Exam Bins.

In order to have your exams placed in the Sociology Main Office or Exam Bins:

  1. Inform your students (ideally on the course syllabus):
    • Location of Final Exam Bins
    • Exams must have a signed Buckley Form in order to be picked up from the bin (waivers are also located on the backside of Blue Books)
    • Otherwise, eexams without a Buckley Waiver will be available for pick up after the first week of the following quarter from inside the main office of the Sociology Department, SSB 401 during business hours.
    • Exams will be held for one quarter only, any exams not picked up will be shredded
  2. Drop off exams to the Sociology Main Office.  

Grades- Academic Dishonesty, Incompletes, Grade Changes, & Grade Submission

Academic Dishonesty

What is cheating exactly? Definition and FAQs.

What are my options? Talk to the student and/or file a report.

Incomplete

Students who are unable to complete their course work may request an Incomplete to extend the completion of their work by one quarter.

Eligibility requirements to receive an Incomplete:

  • To file an incomplete a student must meet the following criteria-
    • Student's grade must be of non-failing quality at the time of the request
    • Student must be experiencing a circumstance beyond their control that is preventing them from completing the course, with documentation of support
    • Please review Academic Senate Regulations on Incomplete coursework if student meets criteria:
Steps for instructor and students:
  • Incompletes are subject to instructor approval, the filing deadline to be approved for an incomplete is the first working day following finals week (though it is recommended to have incomplete paperwork completed in advance of this deadline)
    • Note: As an instructor, you may require the submission of an Incomplete Form. This form is NOT required by the University anymore; the incomplete agreement is solely between the student and the instructor of the class. It is at the instructor's discretion whether to grant an Incomplete, what steps they require, and the deadline that coursework must be completed by. We have found that the incomplete form has been useful in having documentation of the incomplete, so we do recommend it's usage
  • If you expect a student to have an incomplete for a course, a grade of "I"(incomplete) must be input in order for a grade change to occur once coursework is complete. Letter grades cannot be changed to an "I" 

If the Incomplete Form is required, it can either be retained by the instructor or submitted to the Undergraduate Program Coordinator. This is at the discretion of the instructor.

Please see the following link for instructions for inputting an "I" on eGrades:  

Deadlines for Incompletes:

  • The University deadline for filing a request for an incomplete shall be no later than the first working day after final examination week
  • Students must complete the remaining course work to remove the Incomplete on or before the date agreed upon with the instructor and in time for the instructor to assign a grade before the end of finals week the following quarter.
    • (For example, if they receive an incomplete in FA19, they must complete the coursework for the course by the end of finals week of WI20) 
  • Students must complete the coursework by the date given by the instructor.
    • This date can be no later than the last day of the next quarter's finals, excluding Summer Session.
    • Incompletes will lapse to a F, NP or U grade at the end of week 10 of the next quarter's finals, excluding Summer Session. However, so as long as coursework for an incomplete is completed before the end of finals week of the following quarter, the instructor will be able to assign the student their correct grade.
    • If you don't complete your work by the date given by your instructor, the lapsed failing grade becomes permanent. 

Further instruction on Incomplete processes for Lecturers:

  • If you are an lecturer who will not be active at UCSD in the quarter that the student would submit the incomplete work: 
    • The department chair will be required to input grades on behalf of the instructor that is no longer active at UCSD. Please contact the Undergraduate Program Coordinator if this will be needed.

Grade Changes

  • All grades assigned except "I"(Incomplete) and "IP" (In-Progress) are final.
  • No changes of a final grade may be made on the basis of revision or augmentation of a student's work in the course. However, a final grade may be corrected when a clerical or procedural error is discovered.
  • No grade may be changed on eGrades after one calendar year from the time the grade was recorded.
  • Please see the following link for further instructions on inputting grade changes:

Grade Submission

Following SP12, grades are submitted online using eGrades. eGrades instructions and tutorials are available online.

Access to Business Systems- UCSD e-mail/ active directory, Single Sign on, access to TritonEd/ Canvas, access to eGrades

For questions regarding access to business systems (UCSD e-mail and active directory, Single Sign on, access to TritonEd/ Canvas, access to eGrades). Please review our Human Resources page on Access to UCSD Business Systems.